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A secretary, personal assistant, or administrative assistant is a person whose work consists of supporting management, including executives, using a variety of project management, communication, or organizational skills. These functions may be entirely carried out to assist one other employee or may be for the benefit of more than one. In other situations a secretary is an officer of a society or organization who deals with correspondence, admits new members, and organizes official meetings and events.
A secretary has many administrative duties. Traditionally, these duties were mostly related to correspondence, such as the typing out of letters, maintaining files of paper documents, etc. The advent of word processing has significantly reduced the time that such duties require, with the result that many new tasks have come under the purview of the secretary. These might include managing budgets and doing bookkeeping, maintaining websites, and making travel arrangements. Secretaries might manage all the administrative details of running a high-level conference or arrange the catering for a typical lunch meeting. Often executives will ask their assistant to take the minutes at meetings and prepare meeting documents for review.
What is a Secretary’s Job?
A secretary job consists of supporting management using a variety of project management and organisational skills. Depending on the sector, the task of majority of secretaries include; word processing, letter writing, telephones and email enquiries. They also help in creating and maintaining filing systems, keeping diaries and arrangements.
Secretaries carry out a number of office tasks within a single job. Some the duties of a secretary include doing word processing and data entry. They also take shorthand notes, file papers, plan appointments, answer telephone calls, as well as handling mail for their employers.
A secretaries job is a kind of career that entails the secretary to make calls, file some papers, type some information on the computer and also schedule some appointments. A secretary is a person who heads an administrative department in an organisation.